Privacy Notice

Pupils in Schools, Alternative Provision and Pupil Referral Units and children in Early Years Settings

Privacy Notice – Data Protection Act 1998

We Elvington CE VC Primary School are a data controller for the purposes of the Data Protection Act.  We collect information from you and may receive information about you from your previous school and the Learning Records Service.  We hold this personal data and use it to:

  • Support your teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing.

This information includes your contact details, national curriculum assessment results, attendance information* and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information.  If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.

We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE) and where appropriate we will send to relevant national health service personnel (e.g. school nurses) information on individual pupils changing school (or address) to ensure continuity of health care.

If you want to see a copy of the information about you that we hold and/or share, please contact the school office.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

https://www.york.gov.uk/info/20168/information_management/580/data_protection and

http://www.education.gov.uk/researchandstatistics/datatdatam/b00212337/datause

If you are unable to access these websites we can send you a copy of this information.

Please contact the LA or DfE as follows:

  • Information Governance Officer
    West Offices,
    Station Rise,
    York
    YO1 6GA
    email: data.protection@york.gov.uk                                                                                                Telephone: (01904) 552933

 

*Attendance information is NOT collected as part of the Censuses for the Department for Education for the following pupils / children – a) in Nursery schools; b) aged under 4 years in Maintained schools; c) in Alternative Provision; and d) in Early Years Settings.